The Exhibitor’s Survival Kit: 10 Essentials You Should Always Pack

Whether it’s your first trade show or your fiftieth, there’s always a lot to think about when running an exhibition booth. From last-minute tech hiccups to unexpected blisters, the smallest details can make the biggest difference in keeping your team comfortable and your stand looking professional.

Here are 10 must-have items that we never attend an event without.

• Cleaning wipes / Baby wipes

Baby wipes aren’t just for babies. They’re brilliant at removing fingerprints, smudges, and mystery marks from surfaces, signage, and tech screens. A quick wipe-down can keep your booth looking pristine and “show-ready” all day.

• Plug adaptors

Never assume the venue’s country uses the same plugs you do. Switzerland, for example, has its own unique plug design. We take a universal travel adaptor that works for all plug types, so you are always powered up and ready to go.

• Small first aid kit

Headaches, paper cuts, or blisters have a nasty habit of showing up at the worst times. A small first aid kit stocked with painkillers, plasters, and antiseptic wipes will save the day.

• 4-gang extension lead

Power outlets are never where you need them. A 4-gang extension lead ensures your laptop, phone chargers, display screens, and coffee machine can all plug in at once.

• Snacks & water

Snacks & water — Exhibition days are long and meal breaks can be unpredictable. Keeping your team fuelled and hydrated ensures they stay sharp, upbeat, and ready to engage with visitors.

• Blister plasters

At larger venues, you can clock up miles just walking between halls. Blister plasters or preventative blister cushions will keep you comfortable and on your feet all day.

• Local taxi / ride-hailing app

If your venue is out of town and your schedule starts early or finishes late, taxi ranks may be non-existent. Download and test the local Uber or equivalent before you arrive. It is a lifesaver for late-night pack-downs.

• Basic stationery pack

From signing contracts to quickly printing signage, a small stationery kit including pens, paper, Blu Tack, plastic pockets, and sticky notes covers a surprising number of emergencies.

• Basic cleaning supplies

Alongside wipes, keep a mini cleaning kit handy. Include a dustpan and brush, antibacterial screen wipes, bin bags, and glass cleaner with cloths. A tidy booth is an inviting booth.

• Lockable storage with charging points

Keep valuables, sensitive paperwork, and personal items safe while also charging devices out of sight. This helps maintain a clutter-free and professional look.

Bonus Essentials

• Hard drive backup of all digital content. Because tech gremlins are real.
• Spare Allen key. Exhibition furniture has a habit of loosening at the worst times.
• Printer or business centre access. Perfect for last-minute client requests or signage updates.
• Tasty food and beverages for visitors. Nothing attracts a crowd like good coffee and great snacks.

Exhibitions are unpredictable. With these items in your toolkit, you will be ready for almost anything. Pack smart, plan ahead, and you will spend less time firefighting and more time connecting with potential customers. Visit our dedicated exhibitions website www.osp-exhibitions.com to find out more about the Exhibition services we offer.